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Tenders invited for providing security guards during year 2018 – 2019 and 2019 -2020

Sealed Tenders are invited from reputed registered firms/ contractors, for providing security guards during year 2018 — 2019 and 2019 — 2020 with following conditions:
1) The firm eligible to quote the tender shall have minimum five year experience in similar type of work. Firms must be registered with PF, ESI and labour license authorities.
2) The contract will be initially for a period of two year and Agreement will be signed by both the parties within 15 days from the date of issue of Work Order for which Agency will submit Non-judicial Stamp paper of Rs. 100/-.
3) The agency shall ensure that the security personnel deputed are healthy and not more than 45 years of age.
4) The agency will get their antecedents, character and conduct verified. The full particulars of the personnel to be deployed by the agency including their names and addresses shall be furnished to college along with testimonials before they are actually employed for the job.
5) A local representative of Agency shall be In-charge of the security system and shall be responsible for the efficient rendering of the service under the contract.
6) The agency shall provide reasonably good uniform with name badges to its personnel deployed at college at its own cost and ensure that they are used by the personnel deployed and are maintained in good condition. The incidentals, such as belt, shoes, socks, caps, torch with cell, cane stick etc. shall be borne/supplied by the agency at its cost.
7) The agency shall be solely responsible for compliance to the provisions of various Labour and industrial laws, such as, wages, allowances, compensations, EPF, Bonus, Gratuity, ESI etc. relating to personnel deployed by it at college for any accident causes to them and the college shall not be liable to bear any expenses in this regard. The agency shall make payment of wages to workers engaged by the stipulated date irrespective of any delay in settlement of its bill by the college for whatever reason.
8) In case of any theft or pilferages, loss or other offences, the agency will investigate and submit a report to college and maintain liaison with the Police, FIR will be lodged by college wherever necessary. If need be, joint enquiry comprising of both the parties shall be conducted and responsibility fixed.
9) The agency shall arrange to maintain at the security desk / booth, a daily shift-wise attendance record of the security personnel deployed by it showing their arrival and departure time. The agency shall submit to college an attested photocopy of the attendance record and enclose the same with the monthly bill.
10) The college shall pay the agreed amount on production of monthly bill. No other charges of any kind shall be payable. There would be no increase in rates payable to the Agency during the Contract period.
11) The Income Tax as applicable shall be deducted from the bill unless exempted by the Income Tax Department.
12) In case of non-compliance / non-performance of the service according the terms of the contract, the college shall be at liberty to make suitable deductions from the bill without prejudice to its right under other provisions of the contract. The decision of college in regard to interpretation of the Terms and Conditions and the Agreement shall be final and binding on the agency. Any violation of instructions / agreement or suppression of facts will attract cancellation of agreement without any reference.

Tenders should be reach to the college office by hand only within 06/09/2018(Friday) by 3 p.m. Tenders will be accepted only working hours (11a.m. to 4 p.m. ) from Monday to Friday except public holidays. The selected tenderers will be informed by phone, immediately after the selection of the successful bidder.